Purchasing Agent

SUMMARY

Performs routine and complex clerical and technical work in purchasing goods and services such as materials, equipment, tools, parts, supplies, and services.

PRIMARY DUTIES AND RESPONSIBILITIES

  • Reviews requisitions; confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
  • Selects products for purchase by testing, observing, or examining items; estimates values according to knowledge of market price.
  • Prepares purchase orders or bid requests.
  • Maintains procurement records such as items or services purchased, costs, delivery, product quality or performance, and inventories.
  • Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.
  • Approves discrepant invoices for payment.
  • Expedites delivery of goods to users.
  • Maintains a variety of material, supply, equipment, and other lists of items required by the company; maintains lists of vendors supplying said items.
  • Purchases supplies, raw materials, parts, services and supplies necessary for the operation of the various departments; charge purchases to appropriate department.
  • Checks all invoices to ensure correct price, follows-through to ensure that materials ordered have been received and examines condition of materials received.
  • Interview vendors in person or by telephone to obtain information relative to product, price, ability of vendor to produce product, service and delivery date.
  • Supervises inventory and supply room operations and assures that proper inventories are maintained.
  • Keeps records pertaining to items purchased, costs and delivery.
  • Ensures proper numbers and amounts of materials, and supplies; reorders items as needed.
  • Verifies material received against requisitions and invoices to determine propriety of order and inspects articles for quality control purposes.
  • Negotiates inbound/outbound truckload freight rates.
  • Maintains electronic data base, files of quotes and supplier reference files.

OTHER DUTIES

  • May serve as a member of various employee committees
  • Other duties as assigned

MINIMUM REQUIREMENTS

  • High school diploma or GED equivalent, and two (2) years of specialized course work in purchasing, business, inventory control, negotiating skills or a related field, and
  • At least two years of related buying experience, or
  • 4 year business degree from an accredited college or university, and/or
  • Any equivalent combination of education and experience.
  • Knowledge of purchasing methods and procedures; working knowledge of sources of supplies, price trends and grades or quality of materials and equipment.
  • Skill in the operation of computers, spreadsheet and database software; 10-key calculator, phone, copy machine, fax machine.
  • Ability to analyze and process purchasing requisitions and vouchers and make purchasing decisions accordingly; ability to maintain complex purchasing and inventory records; ability to establish and maintain effective working relationships with employees, other departments, vendors and the public; ability to communicate effectively, orally and in writing.

Equal Opportunity Employer

Purchasing Agent | KAPCO

SUMMARY

Performs routine and complex clerical and technical work in purchasing goods and services such as materials, equipment, tools, parts, supplies, and services.

PRIMARY DUTIES AND RESPONSIBILITIES

  • Reviews requisitions; confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
  • Selects products for purchase by testing, observing, or examining items; estimates values according to knowledge of market price.
  • Prepares purchase orders or bid requests.
  • Maintains procurement records such as items or services purchased, costs, delivery, product quality or performance, and inventories.
  • Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.
  • Approves discrepant invoices for payment.
  • Expedites delivery of goods to users.
  • Maintains a variety of material, supply, equipment, and other lists of items required by the company; maintains lists of vendors supplying said items.
  • Purchases supplies, raw materials, parts, services and supplies necessary for the operation of the various departments; charge purchases to appropriate department.
  • Checks all invoices to ensure correct price, follows-through to ensure that materials ordered have been received and examines condition of materials received.
  • Interview vendors in person or by telephone to obtain information relative to product, price, ability of vendor to produce product, service and delivery date.
  • Supervises inventory and supply room operations and assures that proper inventories are maintained.
  • Keeps records pertaining to items purchased, costs and delivery.
  • Ensures proper numbers and amounts of materials, and supplies; reorders items as needed.
  • Verifies material received against requisitions and invoices to determine propriety of order and inspects articles for quality control purposes.
  • Negotiates inbound/outbound truckload freight rates.
  • Maintains electronic data base, files of quotes and supplier reference files.

OTHER DUTIES

  • May serve as a member of various employee committees
  • Other duties as assigned

MINIMUM REQUIREMENTS

  • High school diploma or GED equivalent, and two (2) years of specialized course work in purchasing, business, inventory control, negotiating skills or a related field, and
  • At least two years of related buying experience, or
  • 4 year business degree from an accredited college or university, and/or
  • Any equivalent combination of education and experience.
  • Knowledge of purchasing methods and procedures; working knowledge of sources of supplies, price trends and grades or quality of materials and equipment.
  • Skill in the operation of computers, spreadsheet and database software; 10-key calculator, phone, copy machine, fax machine.
  • Ability to analyze and process purchasing requisitions and vouchers and make purchasing decisions accordingly; ability to maintain complex purchasing and inventory records; ability to establish and maintain effective working relationships with employees, other departments, vendors and the public; ability to communicate effectively, orally and in writing.

Equal Opportunity Employer